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Annual Meetings Held in Lexington, Ky.

AFTCA News

Jul 17, 2017

The annual meetings of the Amateur Field Trial Clubs of America were held June 23-24 in Lexington, Ky.

AFTCA President Torben Hansen made some preliminary remarks.

He spoke on behalf of two trustees, Bob Baylis of Region 7 and Herb Anderson of Region 10, who passed away this past year. A moment of silence was held for both these respected gentlemen.

Region 10 President Todd Schaaf was introduced. He spoke  of Mr. Anderson, portraying him as a highly respected, kind and honorable gentleman. Mr. Anderson was a well-known  participant in the field trial world. He was an active AFTCA trustee for fifteen years.

President Hansen then reflected on his two-year term as president, thanking everyone for their participation and support, especially Secretary Piper Huffman for handling all the minor aspects of the AFTCA, stating, “She has done a wonderful job.”

He highly commended Trustee Frank LaNasa for all his hard work, time and efforts on the AFTCA website. He stated the AFTCA is right on track and is moving in a very forward and positive way.

He commended Ric Peterson of the Finance Committee and Tony King of the Breed Committee.

The meeting was  formally called to order by President Hansen at 8:45 a. m.  at the Thoroughbred Center in Lexington, Ky. The trustees  were advised the meeting was being taped for the purpose of constructing the minutes.

President Hansen asked for the roll call. The following replied: Secretary Piper Huffman, President Torben Hansen; Region 1: Eli Richardson; Region 2: Dr. Hunter Wilcox; Region 3: Johnny Atkinson, John Ivester and Gary Winall; Region 4: Jim Crouse and Raymond Wheeler; Region 5: Sean Derrig and  Tony King; Region 6: David Williams, Dr. Fred Corder and Michael Shears; Region 7: Dr. Buck Neil; Region 8: Gary Young; Region 9: Harold Chadwick; Region 10: Todd Schaaf; Region 12: Ric Peterson; Region 14: Lou Qualtiere; Region 16: Rick Stallings and Larron Copeland; Region 17: Don W. Beauchamp;

At-Large Trustees: Dr. Robert Rankin and  Mark Johnson.

Bernie Matthys and Bernie Matthys, Jr. of the American Field were invited guests.

Minutes of the 2016 meeting were presented by Secretary Piper Huffman. Jim Crouse made a motion to accept the minutes, seconded by Johnny Atkinson.

Ric Peterson enlightened the group on positive information regarding the finances of the AFTCA. He stated the good news is “all the finances are in great order.” The assets held at Stephens Financial in Memphis, Tenn., are $636,000.

The AFTCA has the books audited every year for a three-year audit comparison. The auditor looks at the books, reviews them, and makes sure all entries are recorded properly. It’s good to have a third party looking into the finances. Mr. Peterson stated the net assets continue to increase and all finances are in order, with the AFTCA making good progress.

Dr. Hunter Wilcox presented the 20th Century Fund report. He thanked the committee — Sean Derrig, Ric Peterson, Rick Stallings and Tony King — for their help in awarding twenty (20) clubs grant money. More clubs applied for grants this year with 21 applicants compared to 14 last year.

John Milton reported from last year’s financial committee that up to $27,000 could be used as grant funding to clubs but he recommended the committee stay within the $23,000 or below.

A total of $21,000 was awarded to the following clubs: Mid-Carolina Field Trial Club, $500; Holler Point Field Trial Club, $500; Continental Amateur Field Trial Club, $1000; Maine Bird Dog Club, $500; Cahaba Bend Field Trial Club, $1500; Virginia Amateur Field Trial Club, $1000; Fort Campbell Association, $1000; Oak Ridge Pointing Dog Club, $500; Northwest Field Association, $1000; Cockade Field Trial Club, $1000; Georgia Field Trial Association, $1000; Ohio Valley Field Trial Circuit, $1000; Ames Amateur Field Trial Club, $1000; Big Sky Field Trial Club, $1000; Cedar Valley Field Trial Club, $1000; Stranger Creek Field Trial Club, $1000; North Carolina Field Trial Club, $2000; Sportsman Association Field Trial Club, $2000; Kentucky Field Trial Association, $1250; Camp Robinson Field Trial Club, $2000.

Frank LaNasa highlighted the insurance coverage for the AFTCA.

He explained there are five policies currently in force that show no changes since the previous year and all aspects are in place. The policies consist of the Office Policy (which covers property at the AFTCA office), auto and fire, General Liability (which covers events away from the office); Worker’s Comp, Officer and Director’s policy, and Employee Dishonesty policy which have been in place for decades.

This year’s total insurance bill is $4914, with an increase of $120 from last year. All coverages and policies are renewing with no issues.

Tony King reported on the Continental Breed Committee. Tony explained this issue was discussed at last year’s meeting electing two new at-large trustee, Mark Johnson representing the Vizsla breed, and Mike Aldrich, representing the German Shorthaired Pointer breed.

The committee reached out to numerous groups and communicated with them through phone conferences and emails. It was determined the Vizslas were completely on board with the AFTCA. The German Shorthaired Pointer Association, however, while understanding and appreciating the AFTCA programs and policies, but their trustees voted to take a “wait and see” approach toward rejoining the AFTCA at this time. The committee recommended a motion to eliminate German Shorthaired Pointer Trustee At-Large. Johnny Atkinson moved the motion and Jim Crouse seconded. All were in favor.

The committee recommended maintaining the Breed Championship program as defined per Article VII of the AFTCA by-laws. In order for any winner to receive a win certificate or championship scroll that person must be a paid member of the AFTCA and must have an AFTCA ID number.

Tony King made the motion and Eli Richardson seconded it with all in favor.

Frank LaNasa enlightened the group on the AFTCA website. He stated the website is who we are, how we want to project ourselves and where we want to go. The website is a business asset for this organization. Our club numbers have grown from 400 clubs to over 1500 members. The goal for the AFTCA is how we can grow our individual memberships so that the AFTCA can financially operate on its own. As soon as we become financially independent enough to handle all operating costs through the membership dues, the better the organization will be. We need to make it inviting for people to become members, not “have to”. We are moving forward to make all aspects of the AFTCA operate on the same field trial calendar from June 30 to June 30 of the following year, same as the memberships as well as the financial fiscal year. We need to make people aware of what defines a member.

It was determined at last year’s meeting that any owner(s) kennel name on the FDSB registration paper must have a $25 membership to enter an AFTCA event, excluding youth trials. It was made clear there are no exemptions, except youth (16 and under) do not have to have a membership ID number.

Using WordPress for our content management system will allow us to grow our website easily to meet our future demands. We can add sponsor links to go on certain pages of the website, as well as linking the website to social media sites, adding a store and adding classifieds. The website is on track and has come a long way in the last twelve months and will continue to grow and improve.

A well prepared demonstration of the website impressed all.

Frank LaNasa made a motion that the AFTCA engaged the Sportsman Cabinet (Chris Mathan) as our media technical and design consultant for one year. Harold Chadwick seconded the motion; all were in favor.

As the first order of new business Dr. Hunter Wilcox wanted to discuss the issue of tracking devices being turned on or off when handing the recovery device to the judge. After a brief discussion, Sean Derrig stated the recovery devices must be turned off and the top 12 rules for electronic devices remain in place. Bernie Matthys of the American Field sternly stated the use and regulations pertaining to the retrieval device falls under the jurisdiction of the Field Dog Stud Book, which formulated the rules for electronic devices a few seasons ago with consultation and full cooperation of  the following committee members and AFTCA trustees: Torben Hansen, Sean Derrig, Frank LaNasa and Rick Stallings.

Torben Hansen brought to the floor a request from Glenn Conover of the Big Sky Field Trial Club to initiate a new National Amateur Prairie Grouse Championship in Winnitt, Mont. It was noted that there are already sixteen National Amateur Championships which cover all game bird species and several of them lose money. It was recommended by the board to run this trial as a classic this field trial season then it can be looked at again in the future. The big issue is the endangered species (Sage Grouse) associated with this trial.

A short lunch break followed.

The meeting was again called to order at 12:00 p. m.

The issue of sponsors for regional championships was discussed and it was said that it would be best for regional championships to reach out to a Purina representative to secure Purina’s sponsorship for regional amateur championships. Regions have to survive the best way they can with many different sponsors. It is hopeful Purina will sponsor more AFTCA regional championships.

The AFTCA greatly appreciates all Purina does for this sport we love, along with their support and sponsorship of this organization.

The Trustees approved the reinstalment to amateur status for Mr. Joey Degross of Athens, Tex. His information was presented and voted on by the board of trustees to reinstate Mr. Degross.

The secretary was given a 3% raise.

With no further discussion the meeting was adjourned at 12:45 p. m.

 


Open Meeting

President Torben Hansen called the meeting to order Saturday evening, June 24, at 5:30 p. m. at the Thoroughbred Center with a nice crowd attendance.

President Hansen presented a memorial plaque to Todd Schaaf of Region 10 in honor of Mr. Herb Anderson who served as a trustee for fifteen years. Mr. Schaaf spoke kindly on behalf of Mr. Anderson and enlightened the group that Region 10 has raised $2000 to buy a display case in honor and memory of Mr. Anderson. This display case will be placed at the Bird Dog Museum in Grand Junction, Tenn.

Ric Peterson reported for the Finance Committee, stating the finances are in good shape with the net assets up from the previous year. The investment account has about $636,000 in assets which is up $32,000 this year.  He explained the AFTCA has an auditor that does a three-year comparative audit to make sure all the books are in good order. The last audit was in 2016; another will be prepared in November. The fiscal year runs from July 1 to June 30.

Tony King spoke on behalf of the 20th Century Fund. He stated the 20th Century Fund has given over $240,000 in grant money to clubs all over the country since inception. The committee awarded $21,000 in grants this year to twenty clubs. This grant money can only be used for wildlife enhancement and habitat improvement.

Frank LaNasa stated the AFTCA has five insurance policies that are continuing and in place. There is a modest $120 increase in the overall cost of the five policies this year, bringing the total insurance premium to just shy of $5000.

Tony King reported for the working Continental Breed Committee. He explained President Hansen asked him to form a committee which he did consisting of himself, Trustees At-Large; Mark Johnson with the Vizslas, Dr. Robert Bob Rankin with the Brittanys, Don Beauchamp with the Red Setters and Mike Aldrich with the German Shorthaired Pointers.

Since that time the committee spent hours on the phone, emails and phone conferences trying to find a way to get these Continental Breeds more involved with the AFTCA.

In the trustees meeting, it was proposed to maintain the Breed Championship Program as defined per Article VII of the By-Laws. In order for any winner to receive a win certificate or championship scroll, they must be a paid member of the AFTCA and must have an AFTCA ID number. It was voted on and passed. The German Shorthaired Pointer participants have not closed the door on the AFTCA, but have decided they do not want to be a part of the AFTCA at this time. A motion was made to eliminate the trustee at-large for the German Shorthaired Pointer Mike Aldridge until further notice. The motion passed.

Frank LaNasa enlightened the group on the website. He explained that the Sportsman Cabinet was hired last year to design and improve the current website. The newly designed website launched in March, 2017 and has been up and running with all aspects working except the sanction form. It was approved to allocate additional funds toward the website to update and improve the club memberships. The website is geared for benefits for individual members. If you are not a member, you cannot explore all aspects of the website. The website will continue to move forward with added features in the future.

Torben Hansen highly commended Frank LaNasa on all his hard work and efforts on the website.

President Torben Hansen recapped the AFTCA meeting held on Friday, June 23.

Nominating Committee Chairman Larron Copeland presented the following candidates for trustee by region:

Region 1, Eli Richardson; Region 3, John Ivester; Region 4, Raymond Wheeler; Region 5, Sean Derrig; Region 6, Michael Shears and Dr. Fred Corder; Region 7, Dr. Buck Neil; Region 8, Gary Young; Region 9, Harold Chadwick; Region 10, Todd Schaaf; Region 11, Torben Hansen; Region 12, Ric Peterson; Region 13, Jeff Haggis; Region 16, Rick Stallings and Mike Moses; Region 17, Dr. Pat McInteer; Region 17, Don Beauchamp; Trustee At-Large, Dr. Robert Rankin.

Trustees Meeting

The slate of officers was presented by the nominating committee as follows:

President, David Williams; 1st Vice-President, Rick Stallings; 2d

Vice-President, Frank LaNasa; 3d Vice-President, Tony King.

The Nominating Committee’s recommendations for Trustees and Officers were elected by acclimation.

It was announced that Secretary Piper Huffman, the AFTCA lone employee, would receive a merit raise of 3%.

President Elect David Williams gave a short address to the attendees challenging them to help develop a “Five-Year Plan” for the AFTCA.

President Hansen adjourned the meeting.

Respectfully Submitted,

Piper Huffman, Secy.

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